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The name and title of this club shall be “The Coplay Saengerbund”.


The purpose of the club will be to further the German Song. To keep the Austrian, German-American heritage alive. Providing a place to gather in song and dance and community
activities. Support all affairs of said club provided that the said rules, by-laws and ordinances be
not repugnant to the Constitution and by-laws of the United States, the Constitution and Laws of
the State of Pennsylvania or to this charter.


The officers of this club will consist of the following:

President Recording Secretary
1st Vice-President Financial Secretary
2nd Vice-President Treasurer
Corresponding Secretary Four (4) Trustees

The above officers will be elected annually by the members by ballot at the regular meeting in the month of December. All officers and trustees will remain in office until their successors have been elected and installed.


The President shall preside at all meetings of the club, keep order and conform to the rules in the handling of all business, to submit to a vote of the members all resolutions and proposals which are in order and seconded; and to call special meetings. In the absence of the President, the 1st Vice-President shall conduct the meeting.


In the absence of the President, the 1st Vice-President assumes all rights and duties of the
President. In the case of the President’s incapacity, resignation or death, the 1st Vice-President
shall fulfill all the duties of the President for the President’s unexpired term. In the absence of the President and Vice-Presidents, the members shall elect a pro-tem to conduct the meeting.


It shall be the duty of the 1st Vice-President to schedule orchestras for all events of The Coplay
Saengerbund. He or she will schedule the entertainment for the year prior to the November
nominations meeting. He or she will preside over the entertainment committee if such is
appointed by the President.

It shall be the duty of the 2nd Vice-President to be in charge of all activities concerning the
bowling alleys. He or she will see that all bowling alleys and equipment are in proper order.
He or she will preside over the bowling committee if such is appointed by the President.


It shall be the duty of the Recording Secretary to keep accurate and precise minutes of each
meeting in a minute book and to read at each meeting the minutes of the previous meeting and
shall enter all changes to the by-laws and accepted rules in the aforesaid book.


The Corresponding Secretary shall keep and maintain at all times a full, complete and current
roster of club members, to include their residence and mailing address and their date of initiation
into the club. At the monthly meeting read the list of proposed candidates for membership. Dues collected by the Corresponding Secretary will be turned over to the Financial Secretary. The Corresponding Secretary shall maintain a monthly record of members present.


The Financial Secretary will receive and account for all money earned through club operations.
Prepare and make deposits of all money to the bank. Maintain a record in a special book for
this purpose. Maintain a record of all receipts and disbursements of funds and report this
information at the regular monthly meetings. Submit a list to the Treasurer for the payment of all bills and obligations incurred by the club. The Financial Secretary shall be bonded, the
premium for which will be paid by the club.


It shall be the duty of the Treasurer to disburse funds for the payment of all bills authorized by the officers of the club. Maintain an accurate record of all disbursements. Report at every monthly meeting the status of the club’s bank account. Prior to assuming duties as Treasurer, a bond will be given to the club to insure the faithful administration of the office. The premium for this bond will be paid by the club. At the completion of his term of office, all books, papers, receipts and documents of the club in the possession of the Treasurer will be turned over to the newly elected Treasurer.


In addition to the officers as set forth in Article III, there shall be four Trustees who shall serve as a House Committee. Each shall serve for a two year term. The Trustees are to be elected in a manner so the terms of two of the Trustees shall expire in one year and the terms of the other two Trustees expire the following year. They shall be elected at the December meeting. The Trustees shall be responsible for all real property belonging to the club and all personal property not entrusted to the Treasurer or other officers. The Trustees shall serve on different committees for the good and well being of the club.


Each and every officer shall attend every meeting. In the event any officer is absent for three (3) consecutive meetings or a total of five (5) meetings in any given year, without reasonable cause, the officer or officers shall tender his/her resignation. In the event of his/her failure to do so, the office should be declared vacant by the President. In the event an office is vacant for any reason, the office should be declared vacant by the President. The President, with the approval of the Board of Officers, can appoint a member in good standing to fill the unexpired term of the vacant office.


Nominations of officers will be held at the November meeting. A member to be nominated as an officer of the club must be an active member in good standing for a period of at least three (3) consecutive years. In order to be nominated as an officer and/or trustee of the Coplay Saengerbund, the nominee must attend at least 5 member meetings in the current year. Any person nominated, but not present at the nominating meeting, must present in writing, within five (5) days, his acceptance or refusal of the nomination to the Judge of Elections. At no time will any nominee, properly placed on the ballot for election, be deleted without the written consent of said person. The yearly election of officers will be conducted at the month of December meeting, and only members present at the meeting will be allowed to vote. The President may appoint a Judge of Elections, Inspector and a Clerk to conduct the same or the President may conduct the election.


The President shall announce the election results prior to the meeting being adjourned. All officers elected for the coming year, shall assume their duties on the first day of the new year.


All persons utilizing the club on a regular basis will be required to be members and must be prepared to present their membership card upon request. Any member may bring one (1) guest into the club on any occasion; that guest will then be required to became a member in order to come into club again. A nonmember may not be admitted to the club’s premises unless
accompanied by a member. The guest, according to PLCB rules, may not purchase an alcoholic beverage. Total membership can be closed by a majority vote of the Board, as deemed necessary. During this time, there may be special circumstances which result in admitting new members. These would include, but not be limited to, bowlers and applications submitted but not yet approved, prior to closing membership. The Board must post notice one (1) month prior to membership being reopened and the period of time for which it will be open, if known at the time. Candidates for membership shall be a man or woman of good character, not less than twenty one (21) years of age. Application for membership must be submitted in writing stating the applicant’s residence and age. Driver’s license number and date of birth are required for applicants between the ages of twenty one (21) and twenty five (25) as well as a completed form PLCB-931. An applicant must be proposed by at least one member of the club who is in good standing for one year or more. The member proposing the membership application must sign the application to include his/her membership number and length of time he/she has known applicant. In order to be admitted to membership, the applicant must agree to comply with the prescribed rules as set forth in the by-laws or Constitution. The applications will be reviewed at the Board of Officers’ meeting and, having been favorably reported upon, shall then be presented to the membership at the monthly meeting and voted upon at that time. The candidates will not be present when the vote on their membership arises. Should membership be granted in error, and the sponsoring member knew that the membership should not have been granted, the new member and the sponsoring member shall both be expelled and not be eligible for membership again.


Active members of the club shall be entitled to all social privileges, may attend regular meetings, vote and speak out on any subject being discussed. Specific dues shall be regularly charged and collected of all members except honorary members. Nonpayment of dues for a period of one (1) consecutive year will result in termination of membership. Once a member’s name appears on the termination list, he/she must reapply for membership and cannot renew his/her membership just by paying the dues which are in arrears.


Active members who belong to the club for a period of twenty five years and without having been dropped for nonpayment of dues, will become honorary members of the club.


Any member convicted of theft or fraud or any serious crime relating to the club, because of that conviction , shall be expelled from the club and have their membership terminated.


Members having been expelled from the club for misconduct, intoxication or conviction of any crime, as set forth in Article XVII hereof, shall not be eligible for membership for a period of at least six (6) months from the date his membership was terminated. The member may then make application for membership as a new member under Article XIV hereof.


Any request for money must first be presented to the Board of Officers for approval or disapproval. If approved by the Board and the amount of the request is $1,000.00 or more, the request must then be presented at a regular monthly membership meeting for approval or disapproval. The only exception to this is if an emergency situation arises and it is deemed by the Board of Officers that it cannot wait until the next membership meeting, the money may be appropriated.

The Board of Officers may create such standing or Ad Hoc committees as deemed necessary from time to time.

The club shall not be disbanded while at least seven members are willing to maintain the operation of the club. If there are less than seven members, the club shall become inactive. All funds shall be placed in escrow with a bank, as selected by the remaining officers of the club, for a period of three (3) years. These funds shall be used only as necessary to maintain the club’s property. If the club is not reorganized within the three (3) year period, the property is to be sold and all funds, including those received from the sale of the property and those in escrow, shall be distributed equally between Saint Peter’s Roman Catholic Church of Coplay, Saint John’s Lutheran Church of Coplay, Trinity United Church of Coplay and the Coplay Fire Company.


Meetings of the Members and Board of Officers shall be conducted monthly, the time and date of which shall be posted in the club. The presence of a least seven (7) club members shall be necessary to constitute a quorum for the conduct of member business. Meetings shall be held at the Club’s headquarters at 205 South 5th Street, Coplay, or at such other location as determined by the Board of Officers. Seven (7) members of the Board of Officers shall constitute a quorum for the conduct of business of the Board. Meetings will be conducted as follows:
1. Roll call of officers
2. Reading of the minutes of previous meeting
3. Report from Officers
4. Report from other committees
5. Old business
6. New business
7. Reading of nominees for membership and report of the investigating committee if required
8. Election of officers when required
9. Good and welfare of the club
10. Adjournment


By-laws, which are not contrary to the Constitution of the United States and the Constitution and Laws of Pennsylvania and this Constitution, may be passed and adopted at the March and September meetings by a majority two-thirds vote of the members present. All by-laws amendments must be proposed at the monthly meeting preceding the March and September meetings in order to be voted upon.. By-laws will not be changed, amended or revoked unless approved by a two-thirds majority of members present.

This Constitution of The Coplay Saengerbund was presented for adoption at the February 16, 1992 membership meeting.

This Constitution was approved at the membership meeting held on March 25, 1992.

Changes to the Constitution were made as follows. The minutes of the dates shown reflect the changes that were made.

ARTICLE XIII - March 29, 1995
ARTICLE XIX - March 29, 1995
ARTICLE XIV - March 27, 1996
ARTICLE XV - March 26, 1997
ARTICLE XIX - March 26, 1997
ARTICLE XIX - March 29, 2000
ARTICLES XII, XIV, XVI, XXI - March 28, 2001
ARTICLE XIII - March 27, 2002
ARTICLE XIII - March 26, 2003
ARTICLE XIII, XIV - March 31, 2004
ARTICLE XIII – February 27, 2013